The Life of a Wedding Coordinator
The Life of a Wedding Coordinator
At Meridian Grand, we understand how intense wedding planning can be. However, with a Wedding Coordinator on board, this will ease the pressure off family members, so everyone can enjoy the big day!
Once you have booked your event at Meridian Grand, your Event Coordinator will be your main point of contact throughout the wedding planning process. Our job is to ensure your special day goes by smoothly and efficiently. We want your magical day to be how you always dreamt of it to be!
We can simply be contacted throughout the day through email at email@example.com or you can call us on 02037 002727.
What does the Event Planner do?
The initial stages of wedding planning involve finding suppliers including: Photographers/Videographers, DJs, Entertainment, Cakes,Lighting, Cars and many more.
We have worked with various suppliers over the past few years and can recommend many key suppliers within the industry. We believe there are no better recommendations, than through someone that has dealt with them in the past! With our great flexibility, you may also wish to bring in your own suppliers, this is no problem at all! Just give us their contact details and we will be happy to liaise with them.
Running Order and Itinerary
A key factor in making sure the day runs perfectly is by doing the personalised running order and itinerary. During this meeting, we will go through timings, ensuring you have enough time allocated for everything. From getting ready, to memorable photos and enjoying the delicious food – this will all be included in the itinerary.
When we sit down with our clients to go through the Running Order, we will make sure all those extra details are included, so that each member of staff is aware of all your requirements for the special day.
Need a cake table? Need chairs during the drinks reception for elderly guests? This will all be added to the running order and set up before the event as every little detail matters!
If you have opted in for Meridian Grand Catering – you are in for a treat! The Event Planner will organise the food tastings and sit down with you to note down all your feedback and requirements. We usually get an idea of the client’s taste palette during this time and can recommend some delightful dishes for you to try in your next food tasting based on your response.
After your ultimate food tasting, we will go through your final dishes and get your bespoke, personalised menu prepared complimentary by us when opting for in house catering.
Liaising with Suppliers
We will also liaise with suppliers, it is vital we get all the required documentation from them to proceed with the wedding. We will also make note of their arrival timings, so we can make sure everything is set up in good time before guest start to arrive.
It can at times be difficult to decide where to locate the head table, the stage and the DJ, even whether to put 10 or 12 chairs around the table. Each client has their own ideas and opinions; therefore we are happy to design a variety of floor plans and get creative with our clients until they have the perfect floor plan layout!
Managing the Big Day
Your wedding day is a day for you to let others run around after you and that’s exactly what we do!
The Event Planner, Hostess and Operations Manager will work together to ensure everything is going to plan. We start off our day by printing out the running orders, this is safeguarded
throughout the day and is our main point of reference!
We will make sure everything is set up on our part and assist suppliers with anything they need from us.
Once the Bride and Groom arrive, it is our priority to look after them and their guests, if there’s anything they need, even a cup of tea, we are there to help!
During the event, we aim to make sure everything is running smoothly and to plan, our ultimate goal is to see the smiles on the Brides and Grooms faces at the end of the event!
What’s the best part of the job?
The best part of our job is getting to know clients and helping them make dreams into a reality! We build relationships with the Bride’s, Groom’s and Family members and by the time the wedding begins, our clients become good friends of ours!
Belinda & Sam - 4th November 2017
Bride and Groom, Belinda & Sam had their intimate and bespoke Wedding Reception in the Meridian Ballroom this Autumn. They celebrated in true, fun style in the elegant wedding venue with their joyful 270 guests for the fun filled Turkish Cypriot and Mauritian fusion of love and bliss.
On arrival, parked outside of the Entrance Foyer was a vintage police car, representing Sam, the Groom, being a policeman himself. It was a lovely surprise by his beautiful Wife Belinda. At around 4pm, guests were presented with welcome drinks and canapes including our very own Meridian Grand Vegetable Moneybags and delicious Thai Sesame Chicken. Belinda & Sam wanted to do something different for their Drinks Reception, and purchased some blue balls to put in the welcome drinks which expanded and turned the drinks into alcohol!
The events team created a bespoke welcome message for Belinda and Sam which involved a photo of the couple’s fingerprints, it was certainly a Wedding Reception tailored to the newlywed’s touch.
A personalised guestbook was created by the couple, with love heart notes for cherished messages to be placed inside a Mr & Mrs jar. It was a beautiful sight, with the stunning entrance foyer area glistening away during the twilight autumnal evening, whilst friends and family enjoyed a gathering of united love.
Shortly after, guests were ushered into the Meridian Ballroom, Belinda and Sam chose a royal blue theme with tables named after various police stations, which was a great added touch of quirkiness. With guests seated, the DJ made an announcement ‘’Please can everyone look up and give a round of applause for the newly married Mr and Mrs Mehmet’’. There they were on the balcony for their first appearance with the one and only ‘’All eyes on me’’ by 2Pac playing whilst they smiled away.
The wonderful couple made their grand entrance into the LED blue lit ballroom, making their way to the white gloss dancefloor, then took a seat on the head table in the centre of the ballroom. With tailored name tags on the table for all guests, sweet treats and traditional Turkish biscuits, everyone was made to feel super special.
After a beautiful opening prayer, the starters and then the mains were served by Meridian Grand Catering and then finished off with our delicious signature dessert – Gajar Hawla Crumble. Our team created beloved, personalised menus which were placed in the centre of the tables with photos of the couple.
Close Friends and family, including the Bride and Groom made memorable speeches whilst touching photos were displayed on the projection screens. All guests gathered together and made a toast to each precious speech. The Bride and Groom then made there way to the centre of the stage to cut the police inspired cake, with royal blue, white frosted colours, and a hand-crafted figurine of the newlywed couple for the icing on the top.
The couple got ready for their magical first dance as husband and wife, followed by a Father & Daughter, Mother & Son and Brother & Sister Dance. After these special moments, the bar was open, and the Reception was in full party mode. Families and friends got together to celebrate a union of two beautiful couples, with a traditional Mauritian Sega performance from the Bride’s cousins and a belly dancer on board, the party was in its full swing.
The charming night ended in bliss and with an amazing response from Belinda and Sam ‘’From start to finish its been wonderful. All of you have been fantastic, we’ve enjoyed all the experiences we have had. You’ve really taken the pressure off us. We recommend this place definitely’’.
Shamalah & Raju - Sunday 15th October 2017
Frequent supplier to Meridian Grand and well-known hair stylist Shamalah and her husband Raju had their wedding at Meridian Grand this Autumn. Having worked with Shamalah in the venue many of times, it was an honour to host her magnificent wedding and help her plan the details of her special day.
Shamalah looked simply resplendent, arriving at Meridian Grand in a vintage car. She made her way upstairs to the VIP bridal suite to relax, allowing her to spend time with her close friends and family before her grand entrance.
Shamalah mentioned ‘’The look of Meridian Grand venue stood out from all the others to me and I knew this was the perfect one to get married in’’.
Guests started to arrive in the Entrance Foyer with welcome drinks flowing in the luxury ambience for the stunning wedding. Shamalah had chosen an enchanted theme, with decor by Enchanted by Syma’ and a range of other suppliers, coordinated by Meridian Grand, including a tuk tuk photo booth. The show-stopper in the entrance foyer was a romantic floral display of two swans in pink. This perfectly enhanced the elegance of Meridian Grand’s entrance foyer. There was a welcome message on the venue’s TV screens, designed and created by Shamalah’s event manager at Meridian Grand. As Raju arrived in a red Bentley, the Groom’s side were welcomed into the venue by the bride’s side, as they celebrated a union of two families within the spacious entrance foyer.
Guests made their way into ‘Emerald Paradise’ that had transformed the Meridian Grand Ballroom.
The decorator, Enchanted by Syma, worked with Meridian Grand’s team to set the ballroom beautifully for 650 guests. Emerald crushed velvet table linen, combined with oversized enchanted woodland floral arrangements created a stunning look for Shamalah’s wedding. The decor was perfectly complimented by a huge LED screen featuring a forest and waterfall, with a bespoke printed Dancefloor. Pops of burgundy, lilac and mauve further enhanced the magical element of the forest-like setting. Meridian Grand’s crystal chandeliers tied in perfectly and took the whole design concept to a new level.
Décor designer of the day, Syma mentioned ‘I always love working at Meridian Grand, I find it such a beautiful venue to showcase my décor and create magical themes within’
Shamalah said ‘’The day was a dream come true, it was even better than my expectations and the décor complimented the venue perfectly’’.
Thanks to all the amazing suppliers:
CATERERS: Friends Corner
DÉCOR: Enchanted by Syma
DJ: Royale Events
CAKE: Asian Wedding Cakes
PHOTOGRAPHER & VIDEOGRAPHER: PicturThat
Deji & Ona - 8th September 2017
After a fun filled week full of wedding festivities including their Traditional Wedding and Civil Ceremony, Deji & Ona ended their wedding festivities in style by holding their spectacular Wedding Reception at the beautiful Meridian Grand. They fell in love with Meridian Grand as soon as they set their eyes on the venue and they just knew they wanted to hold their final celebrations here.
Guests started arriving at Meridian Grand at around 3.30pm, straight after the Ceremony finished at their local Church. As guests entered the luxurious foyer area, they were greeted with prosecco, juice and a variety of tasty canapes provided by Jemmy’s Catering.
With the 4m Swarovski chandelier glistening in the foyer area, amused guests talking and taking pictures on the marble staircase whilst jazz classics were playing in the background through Meridian Grands sound system, it was the perfect ambience before the party started!
During this time, Deji & Ona arrived at the venue and went to the VIP Bridal Suites through the main entrance, greeting all the guests as they walked in. The hostess helped them to settle down and provided them with food and drinks whilst they freshened up before their big entrance.
At 5pm, the Grand Ballroom doors opened for the guests. Guests were amazed by how wonderful the Grand Ballroom looked. A mixture of extravagant pink floral centre pieces and gold candelabras centred the tables – matching perfectly with the big gold mirrors. The white sweetheart table was decorated beautifully with pink flower garlands, candles and big floral arrangements which were provided by Beverley Wilson & Adivah’s Hire. Meridian Grands mood lighting was set to tones of pink and purple complementing the décor perfectly. Guests were left reminiscing whilst the slideshow of pictures were playing on Meridian Grand’s in-built projection screens.
At around 5.30pm, The Families, Bridal Party, Groomsmen and the Bride & Groom gathered in the Meridian Ballroom ready to make their entrance. The room was bursting with energy and excitement whilst the Event Planners helped to get everyone in order. At the drop of the beat, the Meridian Grand team opened the doors for the Bride’s family, and in true Nigerian style, the family danced into the Grand Ballroom. Next, it was the Groom’s families’ turn followed by the Bridesmaids & Grooms Men. It was the perfect way of hyping up all the guests for the Bride & Groom’s entrance.
As the MC announced the entrance of the newly wedded couple, guests were praising and applauding, whilst the Bride & Groom made their way into the Grand Ballroom, joyful, dancing and having the time of their lives!
As Deji & Ona took to their seats, all eyes were on the Bride & Groom as they sat on their throne. Dinner was then served.
It was then time for speeches – some emotional, some funny and entertaining! The Bride & Groom then took to the centre of the dance floor where they played the famous Mr & Mrs Shoe Game, leaving guests laughing away!
Cake cutting was next on the agenda. Guests gathered around the dancefloor whilst Deji and Ona cut their exquisite cake handmade by Ona’s Auntie.
Shortly after, Deji and his mum took to the dancefloor for the Mother & Son dance, followed by the Father & Daughter dance. The gorgeous newly married couple were called up to do their first dance. It was a perfect moment. Love filled the room as they danced to Samm Henshaw - Only Wanna Be With You.
At around 8.30pm, the dancefloor opened for guests to join in. During this time, Deji & Ona went up to the Bridal Suites to change their outfits and take pictures around the venue in their new garments. They surprised guests with a special balcony appearance before they joined in on the party!
MC Tolu (A Comedian by the name of Don’t Jealous Me) & DJ Tallest created the perfect party atmosphere and everyone was dancing until 12am! Everyone clearly had a wonderful time on this joyous occasion.
Deji & Ona shared their happiness and appreciation with the Meridian Grand Team ‘It was an unbelievable day. You and the team at Meridian Grand were superb in helping out and making sure everything was right! Thank you so much for all your help and I’m sure you can be proud of another Nigerian wedding delivered!’
Deji & Ona it was a pleasure helping to create your dream wedding day and we wish you both all the happiness in the world.
A big thank you to all the suppliers that turned Deji & Ona’s dream wedding into a reality:
Event Planners: JB Wedding Planners
Caterers: Jemmy’s Catering
Décor: Adivah’s Hire
Florist: Beverly Wilson
DJ: DJ Tallest
CAKE: Loretta (Ona’s Auntie)
PHOTOGRAPHY: Helen Abraham Photography
VIDEOGRAPHY: Wedding Film Makers
PHOTOBOOTH: Heavenly Photobooths